Choosing a Caterer

When you are confronted with the challenge of choosing a caterer, it is good idea to have a few recommended caterers in mind that you feel you can trust.

Before you make the initial call to the caterer, a few details for your reception must already be laid out.

• How many people do you plan to serve?
• When and where is the reception going to be held?
• Are you wanting to serve a full meal, finger foods or just dessert?

At times, the location of the event has a lot to do with what caterer you will decide to use. Many hotels, museums, and other venues already have a preferred caterer or a list that you could choose from to best suit your needs and desires. Be sure to check with your wedding reception venue to find out if there are any restrictions.

Most caterers will quote you an average price per person based upon the menu you choose. Costs can normally range from $8.00 per person for light appetizers up to $250 per person, which would include drinks, appetizers, dessert, and wine or champagne with dinner.

If you plan to accommodate a party of 30, you can expect to pay about $20 to $25 per person for food, another $12 to $15 for service, and $5 to $7 for wine and liquor. As the number of your guests increases, the cost per guest typically decreases.

You will want to inquire about the style of dress the caterer’s employees use during formal settings. It is wise to keep in mind that the service provided is a reflection of you and your special day. Also, ask about the decorations or centerpieces that are available, if any, from the caterer.

Finally, check with your caterer about your guests dietary requirements. Some caterers will provide a few vegetarian meals at no extra charge and a few extra regular meals in case of unexpected guests.

Here’s some advice when searching for the perfect caterer:

• Make sure the caterer is properly insured, licensed and has all the necessary permits.
• Make sure the caterer’s employees are covered by workers’ compensation. If something was to go wrong the caterer would be held liable, not you.
• Get references from friends and people in the community. Chances are reputable names will overlap.
• Find a caterer that has been established for a substantial amount of time and whose owner is an active part of the company.
• Tour the facility, especially the kitchen.
• Don’t neglect the importance of the quality of the food. Make sure to sample several dishes that you will be serving at your event.
• Always choose someone that you feel comfortable and confident with. Don’t neglect enthusiasm. It’s important to find someone that will go the extra mile for you.